Documents required for TRC in Poland

The following list of documents is essential for submitting your Temporary Residence Card (TRC) application in Poland. Without a complete set of required attachments, the office cannot process your application.

• Completed and signed application form
• Two recent biometric photographs (35×45 mm)
• Valid passport original and photocopies of all pages
• Decision on temporary residence and work permit (for work)
• Employment contract (for work)
• University admission or enrollment confirmation (for study)
• Marriage or birth certificate with certified translation (for family)
• Proof of health insurance or NFZ entitlement
• Certificate of residence registration (meldunek)
• Proof of payment of the card issuance fee
• Originals or certified copies of all submitted documents

What happens after submitting the application?

Once you hand in your packet, the Voivodeship Office reviews each document for completeness and accuracy. You will receive a written confirmation, often including a precise date and time for your biometric appointment.

At the biometric session, fingerprints and a digital photograph are taken to link the card uniquely to you. After this step, the office proceeds with card production, which generally takes three to four weeks.

What to pay attention to when applying for TRC?

First, make sure that all translations are certified and match the original documents exactly. An expired or mistranslated paper can trigger a request for clarification.

Second, use black ink or type your entries clearly, and double-check that your address matches the meldunek certificate verbatim. Biometric photos must meet strict size and quality rules or they will be rejected.

Any errors or omissions may delay the process.

Where to submit your application?

You must submit the complete set of documents in person at the Voivodeship Office corresponding to your place of residence. Appointments are often required, so check the office’s website to book online or find contact details.

Some offices also accept applications by registered mail, provided you include certified copies of all originals and a prepaid return envelope for your new card.

Summary: Documents required for TRC in Poland

Gathering the correct documents and following each procedural step will make your TRC application smoother. Pay close attention to translation accuracy, form completion, and biometric requirements to avoid delays. Finally, choose the right Voivodeship Office and secure your appointment to submit on time.