Understanding the Poland TRC Decision: What It Is, What It Contains, and How to Obtain It

If you are a foreigner applying for residence in Poland, you may encounter the term Poland TRC decision. But what exactly is this document, what information does it contain, and how can you get one? Let’s break it down.

What is a Poland TRC decision?

TRC stands for Temporary Residence Card, and the TRC decision refers to the official decision issued by the Voivodeship Office (Urząd Wojewódzki) that grants a foreigner the right to stay in Poland for a specific period of time, usually up to 3 years. The decision is issued under the provisions of the Act on Foreigners (Ustawa o cudzoziemcach).

The TRC decision is a formal administrative document confirming that the foreigner meets the legal requirements for temporary residence, for example:

• for work purposes,
• for family reunification,
• for studies,
• or for other justified reasons.

Once you receive a positive TRC decision, you are entitled to receive a Temporary Residence Card (karta pobytu), which serves as your residence permit.

What does the TRC decision contain?

The TRC decision typically includes:

• your personal details (name, date of birth, nationality),
• the legal basis for granting the residence (e.g., employment, studies),
• the period of validity of the residence permit,
• any conditions or obligations (such as the requirement to inform the office about changes in your situation),
• information about the right to appeal the decision (in case of refusal or negative decision).

If the decision is positive, it also instructs the authority to issue the actual residence card.

How can you obtain a TRC decision?

Here are the main steps to apply for and obtain a TRC decision in Poland:

1. Submit the application
   You must apply in person at the local Voivodeship Office. The application should be submitted before your legal stay expires.
2. Provide necessary documents
   Typical required documents include:
   • completed application form,
   • valid travel document (passport),
   • proof of legal stay in Poland,
   • proof of purpose of stay (e.g., work contract, university acceptance letter),
   • proof of health insurance,
   • proof of stable and regular income,
   • confirmation of accommodation.
3. Give fingerprints
   Fingerprints are collected for biometric residence cards.
4. Wait for the decision
   The processing time can vary but usually takes a few months, depending on the office and the complexity of your case.
5. Receive the decision and card
   If the decision is positive, you will be notified and asked to collect your Temporary Residence Card. If negative, the decision will explain the reasons and inform you of your right to appeal.

Important notes

• The TRC decision does not give you rights by itself — it is the basis for issuing the card, which is your actual residence permit.
• During the application process, as long as you applied on time, you are generally allowed to stay legally in Poland until the final decision.
• Always keep copies of your application and supporting documents.